October 7, 2021
9am
CAPED conference Tahoe, CA.
Approval of Business Meeting Minutes 2020
The minutes from the 2020 Business meeting were not available today. They will be loaded into Dropbox for all to review.
Officers Reports:
- Immediate Past President – Chad Bowman
Chad reports that he is serving as the CAPED representation on the Allocations Taskforce and hoping for quick progress.
Chad will communicate back to the CAPED membership and share updates as soon as he has them. He and Greg Ferrer (one of the DSPS Regional Coordinator) will report out to regional coordinators and CAPED membership.
- President Elect – Edina Rutland
Edina presented her report. She emphasized the need for CAPED membership and the Regional Coordinators to work together to advocate for students. Two specific areas in need of continued advocacy ;
- Distance Education Regulations: Important to make sure that accessibility is built into the language of the regulations. We need to work to make sure that everyone understands that access is a statewide responsibility; Important to have access is built in, shouldn’t have to be asked for, equal access, universal design
- Allocation formula – important area of continued advocacy.
Please be involved, fight together, and unlock your energy and motivation.
- VP of Committees – Krystle Taylor
- Scholarship and awards – looking at how to create more opportunities, create new scholarships, looking at increased opportunities
- Looking to increase scholarship fundraising opportunities to support and fund existing and new scholarships.
- Looking to revise scholarship application process and website so that things are clear, the process is specific; will be reaching out to CAPED membership seeking information on our experience with the scholarship process, what members have heard from students about the application process, their experiences with it.
- Awards –looking to revise the process, timelines, Google form, and website for awards. Revising timelines –current short timeline doesn’t give time for folx to review the awards, think about who they might want to nominate; a revised timeline would allow people to get the information, make nominations and allow award decisions earlier. Would also allow for more time in officer position nominations.
- Vice President of CiGs – Vivian Ygloria
Not present; report will be uploaded to the Dropbox when available.
- Treasurer – Dawn Decker
Dawn expressed her thanks to Shawn Smith, fiscal coordinator and current CAPED Exec. Assistant; She reports that they are working closely on any financial issues that come up (e.g. understanding the budget, transitioning from one Treasurer to the next, transitioning from one Executive Assistant to the next).
Message of thanks to Shaun from Dawn and Julie Sedlemeyer on behalf of the convention committee.
Budget:
The budget report was presented by Dawn Decker, CAPED Treasure. Account balances, expenditures, and outstanding balances from members for the past year’s conventions and workshops (approximately $36000) were outlined along with plans for re-invoicing and following up with members who owe, and potentially their districts.
Projected revenues and expenses were reviewed, there was a request for clarification of why $24000 in membership dues were counted as an expense, it was clarified that they are considered an expense because they are included in convention costs and have to be moved out of the convention account to properly account for them.
2021-Business-Meeting-BudgetCIG Balances – These will be emailed to the CIG Co-Chairs and put in Dropbox
Alina Salas moved to approve the budget; Rachel Goodwin seconded the motion. The motion passed and the budget was approved as presented at 9:27am.
Also discussed:
Plans for future fundraising including participating in 2021 Giving Day
Ongoing expenses
Review of restricted funds including that CAPED requested and were granted permission to utilize $20000 from the Betty Bacon Fund to fund student scholarships in 2021.
- Secretary – Jennica Krause
Jennica was not able to attend and will post her report to the Dropbox.
Shaun Smith reported that $1500 was raised at this year’s scholarship night. He also requested that members work with their districts/colleges to address outstanding balances (as discussed previously).
Executive Board announcements – Darren Walters will serve as the new VP of CIGS; Dawn Decker will continue to serve as Treasurer.
Several Executive Board positions are available.
- Convention Chairs Report – Julie Sedelmeyer and Dawn Decker
Convention attendance for Lake Tahoe 2021: 148 attendees in person
Next year’s convention will be in Southern California; specific location and dates to be announced soon.
This week’s convention workshop presentations will be added to the Dropbox.
Please watch for and complete the survey for this year’s convention.
D. Association Business
1. Approval of Budget
Alina Salas moved to approve the budget; Rachel Goodwin seconded the motion. The motion passed and the budget was approved as presented at 9:27am.
2. Future Trainings
Plans for a series of workshops through the spring; watch for more information by email.
3. Next year’s convention
Feedback and planning support is really appreciated
Survey should go out tomorrow
Executive Board Positions which are vacant, please reach out with your interest.
DTAC Representative
Executive Assistant
DHH Northern CIG Chair
Communique Chair
Student Representative
Next Meeting will be at conference 2022!
Adjournment – 9:42